Minutes 24 April 2013
TANNERS HILL TRA Meeting
7pm – 8.30pm, Wednesday 24th April 2013
ATTENDANCE
Colin Connell (CC) Treasurer/Block rep Florence Terr | |
Frances Connell (FC) – Area Panel rep | |
Gillian Lewis (GL) – Secretary/Deloraine House block rep | |
Stephen Robinson (SR) – Chair | |
Belinda Rumbold (BR) – Vice Chair/Pitman House block rep | |
Barry Still (BS) – Vice Chair/Heston House Block Rep
Vicky Yeardley (VY) – Area Panel rep
Lewisham Homes Officers: Dave Tutt – Estate Supervisor Gary Boyns – Estate Supervisor Richard Wright – Community Involvement Officer Ademola Ayanbadejo – Tenancy Officer
Councillors: Darren Johnson
Residents: Russell Bushell – Pitman House Zeph – Pitman House Nuala Walsh – Heston House Stephen Thompson – Deloraine House Patsy Brian – Florence Terrace Sue Slade – Florence Terrace
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Item 1:Welcome, Apologies and Introductions |
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Item 2:Minutes 28/1/13 | Agreed at last committee meeting on 26/3/13. Majority present agreed and ratified |
Item 3:Matters Arising |
Action – GL to show Dave Tutt possible location for Deloraine House after meeting
Action – DJ will take up again as it is blocked again
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Item 4:Officers Reports |
We have been successful in securing a grant of £900 from LTF and a further grant of £130 for a printer and camera. A dispute has arisen between myself (CC) and June (Auditor) over an alleged comment she made regarding my competence
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Item 5:Chairs for no82 | CC – folding chairs are required for storage purposes, we need 12 robust ones which are £8-£10 each. All Agreed |
Item 6:Report on Decent Homes Meeting 10/4/13 | FC Report: Stage 1 – from Dec ’13 to Jan ‘14 LH will send letters out in order to visit individual properties, to assess for internal works. A list of internal works will be issued to the Contractor.Stage 2 – Contractor’s survey and wiring and asbestos survey. Works to start approx Feb/Mar ’14. External works – will commence on completion of internal works. Lease – holders will be contacted in the next financial year re external works only.
Gen discussion re need to enter flats to survey/inspect: DT: work is tailored for each flat as some kitchens are older than others and residents have varying needs eg different design for those who are infirm, can’t reach high cupboards etc. This reduces costs, minimises disruption and ensures appropriate work is done. Inspection is by appointment throughout, it’s not sinister. CC: when Colin Dawes inspected internally, they adjusted the Plan Nuala: rooves of Heston/Deloraine? External work starts when internal done.
GL: Chairing of meetings? SR: LH responsible for that FC: next DH meeting is in Sept, they’ve taken all the Questions and will come back to us with answers |
Item 7:Caretaking/Service Charges
Item 7 contd: |
BR/Russell: Pitman House – a cooker was left in a lift, Russell cleaned lift a couple of times, last time it was mopped was 2 weeks ago. Gen consensus at Pitman meeting was that service charge has doubled but it’s hard to find a C/T.DT: I was only made aware of this tonight. Would rather work with volunteers on a daily basis, not wait for the meeting. I walked through blocks yesterday and contacted Gary (Estate Mgr) with concerns. Contact me or Gary, we can deal with problem straight away. I’m concerned about consistency of clean, you shouldn’t have that level of service.Action – guidance on leaflets, I’ll clarify standards
Aug – we’re launching ‘Love Where You Live’ as C/Ts are dealing with rubbish and fly tipping, so time cleaning is being reduced. We knocked on doors in Hazel bank and found that children take rubbish out. On Pepys, C/Ts spent the whole morning removing bulk items.
Extended hours cleaning – we use if absences are long term. We have responded to your views and made a staff change.
Charges – costs are broken down into an hourly rate. Dec 12 we looked at block allocation of hours and adjusted frequency of 124 blocks where no issues, to keep costs down. Tenant behaviour varies, 2 blocks not the same, social issues, differing needs. But hourly rate for Tanners Hill is unchanged Pitman C/T? – you’ll pay more, eg. as Pitman has more vinyl than Deloraine
General discussion that standards deteriorated, C/Ts walk past litter/butts, we mark stairs. They don’t sweep squares, moss everywhere, rubbish left in back sq, also the slopes outside the C/T room. Gary told regularly. There’s been 1 lumber collection in 2 weeks. DT: If I had this info before, I could’ve spoken to LB Lew re missed collection. Street sweepers have allocated times for certain jobs Action – I’ll have a Liaison meeting with LB Lew tomorrow
CC: has Gary got the backing to get things done? DT: he does 1 to 1’s, then passes to Line Mgr if not resolved. Glenn Carter is Temp Agency interim for CT Mgr, job ad for replacement goes out next week CC: it was Gary who halted Scrub, I told him surface was smooth, slippery DT: there was a problem with flooding. If issues to report please use feephone no or email. Inbox monitored daily. Previous issues were resolved via email
Lumber Cupboards – FC: locks changed so left open but they didn’t collect. DT/Gary: locks changed as FB keys widely available. Wherever non standard locks, LBLew/Glendales have keys CC: why did Bulk Refuse crew leave open Sat pm, when they have a key?
A resident askes whether the new aluminium staircase on 4th floor Deloraine, will be painted white to blend with the walls? Action – DT will ask repairs
Lighting – very bright, comes through blinds/curtains, may prevent drug activity, they are a bluer colour. Some lights have been on for 3 weeks Action – DT: Can we invite someone from Repairs to next meeting? List o/s repairs and we will take away with us? I will go to Head of Repairs DJ: other Estates have a 30 minute surgery before the TRA meeting for individual issues, people can talk to appropriate Officers Action – SR to item as Drop in/Surgery, on TRA Agenda for meetings
Deep Clean – DT: Glass panels are only windows too high for C/Ts. Louvers will be done from outside as part of the Window Cleaning contract |
Item 8:Southwark Council Hostels | Gen discussion that Hostel in Florence Terrace is not well run, issues aren’t dealt with, there are no consequences for anti social behaviour eg late night noise, prostitution etc. If hostel residents breach their licence there should be consequences. No 25 is owned by a private individual who lets to Southwark council, he says there are no people on bail in hostel, but “we know there is”. Now he has bought no19. Owner would consider other uses ie students.DJ: If change of use, then there is a planning process but if the building is of a certain size ie small, they may not need the input of the residents. ASB should be working with SNT to resolve. Who is the client, Southwark Co or a charity? Action – DJ to take up with Lew Co “for whole thing to be investigated and feedback to officers”.
Residents noted that there are good people in the hostels who deserve support but out of control behaviour needs to be addressed. |
Item 9:AOB |
Action – DJ to take up noise/nuisance, people ringing buzzers, with SNT – SR put on agenda for next meeting, more likely SNT will come In meantime, call SNT or 999 if witness people watching the door BR: ASB want to know if LH are acting on reports eg my neighbour made a fire on the balcony, fire brigade came. After a conversation with Everett on Thursday, there was extra patrolling of Pitman House/Florence Terr 7pm-1am VY: a woman was mugged in Florence Terr, she got her bag back
Gen discussion re untaxed cars, BR goes online to DVLA. Also people throw rubbish out of windows eg BS reported to C/Ts re Heston and Gary told. CC did a walk round with Chris Hart/Gary, they met a man locked out of a flat he had bought a key for, for £3000 ADE: We can do occupancy check, go out at 7am, very effective
3 Heston Garden – GL: withdrawing from TRA but remaining an Unincorporated Association would bring us in line with majority of community gardens in Lewisham. Garden group has support from Malcolm Cadman at Evelyn Garden and spoken to LH, Brockley Assembly (re legitimacy of receiving funds into new bank account as an unincorporated Association) Action – It was agreed that an open meeting would be organised where Officers could be elected and constitution formally agreed
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Item 10 | RW asked whether Emma Mills (Acting Leasehold Mgr) could come for a 1 hour pre meeting or whether it should be another date.Next meeting 22 May at No82 (?) meeting closed 9.00pm |